As we ramped up for the 2015 holiday season – and the chaos that was bound to ensue – we invited people to tell us how their customer service teams prepare – what challenges they face, what their priorities are, and best practices to share. Meet our five Holiday Heroes below!
Angela is a Contact Center Team Manager at Blackbaud, and here’s how her team prepares for their peak season:
Our busy season is actually in January when non profits are ready to get out last years giving statements. We use the month of December to train and develop additional analysts to move to our chat platform. Our goal is 80% chat adoption by our clients. We are working on providing the best support when they click on that button. Our goal is to continue to reach a 93% Customer Satisfaction Score! Culture at Blackbaud is an important focus. Our chat team really is like family. We provide focused training on our busy season contact drivers and focus on internal promotions to lead roles for continued advancement and development.
Linda is a Senior Customer Support Manager at Classic Accessories. Here’s what she had to say about how her team gets ready for the holiday season:
-plan for remote work capability due to possible weather conditions
-black out on vacations more than 2 days during season – overtime is not restricted
-pre-planning meetings to discuss and remove obstacles to smooth and timely operations
-morale enhancing strategies on a weekly basis for support team during the season (lunches provided, lots of chocolate, stress relief actions, coffee cart brought in, etc.)
-allow holiday activities (gift exchange, decorations, stocking stuffer wall, etc.)
-keep after senior management to acknowledge support team efforts
Kimberly is a Flood Underwriter at Southern Farm Bureau Casualty Insurance Company, and here’s how her team prepares for the holiday season:
During the holiday season our number one focus is always customer service. Staffing and service levels are monitored to ensure customer satisfaction. We understand that it is frustrating when a customer is unable to reach us. Unfortunately, with the holidays absences are increased, but we can’t allow that to impede on the service we provide.
Jason is the Senior Director of Ecommerce Operations, Imports and Company Logistics at The Limited. Here’s what he had to say about how his team prepares for the holidays:
1) People: ensure we have the right talent at the right time to support our goals.
2) Process: test and retest our processes at different orders of magnitude to allow us to meet our commitments and handle volume/load.
3) Tech: ensure we have the right tools with the right capacity to meet demands.
Juliana is an E-Commerce Supervisor at The Orvis Company. Here’s how her team gets ready for the holidays:
As a retail company, the holidays are a busy time for us. Before we start approaching the season, we like to go over what we did the prior year – what worked, what didn’t, what issues we encountered and how can we get a head start to fix/avoid those this time around.
In the midst of hiring additional staff and working long hours, we also like to look for opportunities to give back and have fun. Some examples are employee pot luck/food days, days to “dress like your favorite Christmas character”, and opportunities given to allow everyone to give to/support local charities.
Thanks to everyone who submitted nominations!